Frequently Asked Questions about Abstract Submission
For any questions not addressed here, please call ASCO’s Education, Science, and Professional Development Department at 571-483-1400.
What is the deadline for abstract submissions?
The deadline for abstract submissions is 11:59 PM (EST) on Wednesday, February 2.
How can I submit my abstract?
Abstracts can ONLY be submitted online. The submitter can be reached by selecting “Submit an Abstract” from the right-hand toolbar.
How many abstracts can I submit as First Author?
Each First Author can submit only ONE abstract. Note that abstracts submitted to the Trials in Progress Poster Session will not count as the First Author's one allowed submission.
Can I submit a Late-breaking Abstract? If so, what is the deadline?
Yes, there is an opportunity to submit a Late-breaking Abstract. However, a “shell” abstract must be submitted by February 2 (the “shell” lacks results and conclusions). ASCO will contact the First Author for updated data by April 1. Please refer to the Late-breaking Abstract policies or call ASCO at 571-483-1400 for further questions.
What is the maximum length for the title of my abstract?
There is no maximum length for the title. However, the characters in the title will count toward your total character count.
How many characters can be included in my abstract?
The total character count for a single abstract is 2,000. Characters include everything in the title, abstract body, and table but do not include spaces. Author names and institutions also are not included in the total.
Do I have to enter my abstract in a specific format?
Yes. The abstract body text contains headings that have already been formatted for you. They are Background, Methods, Results, and Conclusions.
May I include a table with my abstract?
Yes, ONE table may be included in the abstract. All characters in the table count toward the total character count. No figures or images may be included.
How many authors can be included on my abstract?
The maximum number of authors is 20. One authoring group may also be included along with the individual author names.
May I submit an abstract if I am not an ASCO member?
Yes, you may submit one abstract, but you must select an ASCO member as a Sponsor for your abstract. A confirmation e-mail will be sent to the ASCO member you select.
Can I revise my abstract after it has been submitted?
Yes, you may edit your abstract on the submission website until the deadline at 11:59 PM (EST) on February 2.
Is there an abstract submission fee?
There is a $60 nonrefundable administrative fee for submitting an abstract. Payment must be made by credit card. Visa, MasterCard, and American Express are accepted. Purchase orders and checks will not be accepted. The abstract submission fee does not include registration for the Annual Meeting; therefore, all authors planning to attend the ASCO Annual Meeting must register for the Meeting.
If I would like to withdraw my abstract what should I do?
If the First Author wishes to withdraw his or her abstract from the Annual Meeting program, a written request must be submitted by April 15 to firstname.lastname@example.org. Any abstract withdrawal requests after this date will be considered on a case-by-case basis and cannot be assured removal from the 2011 ASCO Annual Meeting Proceedings.
When and how will I receive notification about the status of my abstract in the program?
Notification regarding acceptance or rejection of abstracts will be sent by e-mail to the First Author on or after March 28. The decision of the ASCO Scientific Program Committee and ASCO Leadership regarding acceptance and presentation of abstracts is final.
I am experiencing technical difficulty with the submitter. Whom should I contact?
For questions regarding technical support, please call +1-401-334-0220 between the hours of 8:30 AM and 6:00 PM Monday through Friday, Eastern Standard Time (GMT -05:00). You may also e-mail email@example.com or complete a technical support form on the abstract submission website.